The Yellow Book

 
The Yellow Book v.2020

At the 2020 AGM, amendments to our by-laws and procedures were approved by the Membership:

• By-laws 6.5, 7.2, 8.3, and 9.2 were amended.

• Procedures 5.1.4, 6.9.2 e, 7.2, and 7.2.1 were also amended. 

All the changes relate to audits. The revisions give the Association greater flexibility for annual reviews of our finances, in keeping with current legislation, and the current state of our organization. Changes are indicated in bold, excepting by-law 9.2 — the second paragraph of 9.2 was removed. 


RSCDS Toronto Association was legally incorporated in 2004, which requires adoption by the Membership of the following legal documents: 
• Legal Objects
• By-Laws
• Procedures Manual 

There is also a detailed Operations Manual, providing Job Descriptions for each appointed position in the Association. All these documents are compiled into what is affectionately known as “The Yellow Book”.  

The Yellow Book is constantly under revision. Each year, the Directors review their job descriptions and changes may be made. Changes to Procedures and By-Laws can only be made with Membership approval at an AGM. These too, are reviewed regularly.


The Yellow Book Comprises:

• Preface - including Legal Objects, the Governance Model, Annual Schedule: Preface-2020.pdf (no change since 2019)

• By-Laws - 2020-RSCDS-Toronto-By-Laws.pdf
• Procedures Manual - outlining how the Association currently works, as ratified at the 2020 AGM: 2020-RSCDS-Toronto-Procedures Manual.pdf

• Operations Manual - including updated Officer, Director, Committee and Convenor Responsibilities: complete-operations-2020.pdf

• Appendices - including definitions and policies that guide Operations: Appendices-2020.pdf


 

Annual General Meeting ~ Saturday, April 23, 2022


The 21st Annual General Meeting of the Toronto Association was held Saturday, April 23, 2022, via Zoom.  Thanks to the 46 members who attended, meeting our quorum of 40. 

The long form Directors’ reports, still available on our website, outline the work done this year.  It was a pleasure not to have to start with an overall statement about everything being cancelled.  While Covid-19 did still have a big effect on what we did, there were actual events and classes to report on.  Thanks were given to the many who volunteer their time to ensure our Association continues to thrive.

The financial reports for 2021 were approved, and the membership agreed to a Compilation Engagement for the 2022 Financial year.  In 2006 a motion was carried to automatically pass along fee increases from the Society to our members.  The Society raised the dues at the AGM in Perth in November.  A motion was passed at our AGM to waive the 2006 motion for this year.  It was felt that it was inappropriate to raise our membership fees at this time.  The Board and the Finance Committee will continue to keep an eye on the budget and suggest a fee increase when needed.

Motions were also passed to amend our By-laws and Procedures.  In both documents it is now clearly stated that Board, Executive, and Annual General Meetings can be held electronically.  This is in keeping with the Ontario Not for Profit Corporations Act that came into force in October.  Likewise, now that electronic communication is so prevalent, notices about the AGM may be sent directly to members electronically in addition to in the newsletter.  These changes give the Association greater flexibility.

Thanks were given to Kevin Moloney for his three years service as Program Director and to Louis Racic for his seven years on the Board.  Arlene Koteff, the new Vice Chair, and Laurie McConachie, the new Program Director, were welcomed to the Board.    … Fiona Alberti, Secretary





 

The Yellow Book v.2022:   Revisions


At the 2022 AGM,the following revisions to the Yellow Book were approved:

Downloads:

▶︎  2022-Procedures-Manual.pdf

▶︎  2022-By-law-No_1.pdf